How to make a beautiful presentation in Microsoft. How to create a beautiful presentation in Power Point: step by step instructions

In this article I will briefly talk about how to make a presentation on a computer. By the way, hello everyone! Our time is a computer age, a time when almost everything is converted into an electronic format and formed in the memory of computer technology.

Today, at various events, it will not be enough to simply talk about your project, this idea must be presented in the best possible light.

Presentations created on a PC open up these opportunities for you, and this is precisely what led to their wide popularity. This article will teach you how to create an entertaining and attractive presentation using the PowerPoint software (which comes with the main Microsoft Office suite).

How to make a presentation on a computer? Here are some tips:

To learn how to make a presentation on a computer, read on carefully. If you don't want your audience's attention to wander, try not to clutter your presentation.

1. Properly selected size, style and font are the main factors that you should pay attention to. They are responsible for the clarity and accessibility of the knowledge that you present.
2. The maximum number of words per slide is 25.
3. Choose a background that will be different from the color of the text content.
4. Don't let it.

The instructions for using the PowerPoint software product are described below.

1. First of all, prepare all the information you need to include in your presentation. Remember that it acts only in addition to the report itself, and is not a full replacement for it.

2. Open PowerPoint.

3. To create a presentation, click on the "File" tab, then "Create" and "New presentation".

4. For decoration, you can use an entertaining function by going to the "Design", "Themes" section. Among the available topics, select the most suitable one, taking into account the topic of your report.

5. You can correct all the entered information, change the text font, its color and size.

6. In addition, you have the opportunity to arrange the necessary information using various graphics, diagrams and much more.

Using the Insert tab.

1. As well as any other graphic information, you can insert. You have the option to add a melody by setting the playback settings. Click on the "Media Clips" tab, "Sound". As a result, a dialog box will appear, with which you can select the desired music file.

2. All text lines or images can be slightly embellished using a special animation effect, it is activated in the Animation tab.

3. Switch slides gracefully. To do this, you need to use the "Go to the next slide" function, which is also located in the "Animation" tab. PowerPoint provides more than a dozen transition options to choose from, you just have to choose the best one.

4. Once you've created your long-awaited presentation, it's a good idea to review it. To do this, press the F 5 key or click on the "File", "Print" and "Preview" tabs.

On a note! Recently I wrote very interesting articles and told or. And I also spoke. Be sure to read all of these articles.

I will end up with this! I hope you understand how to make a presentation on a computer. Do not forget to enter your email under the article and receive new lessons from me by mail. I also look forward to your questions and suggestions in the comments. Peace and goodness to all!

With Uv. Evgeny Kryzhanovsky

06/02/2017 14:19

In the line of special tools for creating presentations, PowerPoint stands out. The Microsoft program, which is part of the office suite, helps both experienced and inexperienced users create, view and deliver beautiful presentations. The extensive functionality of the software allows you to visualize your material with high quality and variety, present it to the audience in the form of a bright, spectacular and memorable show.

By mastering Microsoft's presentation and slideshow software, you'll learn the art of visualization. Any idea presented in such an accompaniment will be better absorbed by the listeners. With the help of a presentation, you can teach schoolchildren and students, demonstrate engineering and design projects, films, music videos and photographs, make presentations to an audience, and even arrange a theatrical performance. PowerPoint allows you to create a presentation of any complexity: from the usual (with pictures, tables, etc.) to the complex, replete with animation special effects. It all depends on the audience, the goal, your imagination and how successful you are in mastering the functionality of the program.

How to make a presentation in PowerPoint or ten steps towards the goal

Step 1. Come up with a concept.

First, the text part of the speech is worked out, and then it is already accompanied by visualization elements. The presentation cannot replace the report, it comes in addition: it helps to convey information to the listener, presents it visually. That is why you must first decide on the concept of the report, and only after that think over the plot, script, structure of the presentation show.

To develop the right concept, give answers to such questions.:

1. What goal do you want to achieve with this presentation?
2. Who will listen to the speech (audience characteristics)?
3. What visual elements are planned to be used in the presentation?
4. What is the duration of the performance?

Step 2. Project start.

Launch PowerPoint and use the corresponding function to create a new slide show (like the page of a Word document). Click on the option in the navigation bar and decide on the layout. It can become both a layout for an individual slide, and for the presentation as a whole.

Helpful Tips:

• A large amount of information is difficult to perceive, it distracts a person, does not allow him to concentrate. Ideally, one slide will contain one block with text, videos, photos, tables and other elements.

Step 3. Templates to help.

For those who create a presentation for the first time, it is possible to use pre-installed templates, which greatly simplifies the matter. And only when PowerPoint is mastered inside and out, you can create custom samples that will meet your specific requirements and tasks.

Since we are creating our first presentation so far, we select a template that is already preinstalled in the program. To open the menu, press the Office Button and select New. The Templates group and the Empty & Recent command will appear in a new window. By double-clicking on the "New Presentation" button, we create a project.

You can also use the Installed Templates command. By clicking on it, you can choose the type of template from a classic or modern photo album, advertising booklet, quiz, widescreen presentation. The choice of this or that template is determined by the form of the presentation.

Step 4. Customize the appearance.

This step is important and necessary. Open the Design tab and from there go to Themes. Decide on the topic of the document and select the one you want. The appearance of the slides can also be changed. Open the "Slides" tab, decide on a theme and apply it to one or more slides by clicking on the appropriate command.

Themes preinstalled in the program are suitable for all presentations. And to make the selected theme unique, there are separate buttons with which you can select the background, color, animation effects.

Experienced PowerPoint users don't use built-in themes, they create their own. To do this, you need to apply your own photos and images.

• The text must stand out against the background, otherwise it will be difficult to read.
• The more color solutions, especially colorful shades, the more difficult the text is perceived. The main thing here, as in clothes, is not to overdo it with colors and make them compatible.
• Three or four combined shades ideally concentrate the attention of the audience, increase the perception of information.

Step 5. The correct font.

When working with a presentation in the same way as in Word documents You can change fonts by choosing type, color, size. In a word, if you are familiar with Microsoft Office programs, then you will learn how to work in PowerPoint.

To select a graphic design of letters and symbols, open the "Home" tab and decide on the font, its color and size. Then fill in the "Title" and "Text" fields of the created slide.

• The text on the slide should be divided into two parts. There are main words and auxiliary ones that complement the main idea of ​​the message. And accordingly, an important part of the text should be highlighted. This can be done with an unusual font, size, color and, of course, special effects. You can also make it so that the main information comes first, and then the additional information. In a word, in order to convey the main idea of ​​the slide, it is necessary to place the accents correctly.
• Solid text (same color, font size) is not allowed. Divide the information into semantic blocks and apply a different font size for each. Headings, subheadings, comments to images, main text should be visually highlighted.
• It is important to arrange the text so that it stands out, visually attracts attention. Underline key words, write in italics or bold, pay special attention to headings - they should catch the eye.
• Do not write more than six lines in a slide, otherwise there can be no talk about the effectiveness of information perception.
• For the entire presentation, preferably choose one font.
• Don't use hard-to-read fonts. The interlocutor must read the line instantly, and not decipher exotic "squiggles".
• A large amount of textual information on one slide is difficult to understand. Better 10 capacious words than a "sheet" of text.

Step 6. More visibility!

If the plot of the presentation allows and is necessary for a better visual perception, apply a variety of elements. It can be an image, a diagram, a clip, a collage, a diagram, a table - anything that serves as a visual proof of your information. To place any element on the slideshow, use the "Insert" tab or known commands.

Helpful Tips:

• It's best if you don't use text-wrapped images. Text is digested more efficiently if it accompanies a graphic element located on a separate page (in this case, a slide).
• All graphic material used in the presentation must be of high quality. Do not include small images. A stretched photo will ruin the entire presentation.

Step 7. Soundtrack.

Music, sound track - an attribute of a win-win presentation. Click on "Insert", open "Media Clips" and select "Sound". A window with lists of commands will open, select "Sound from file". Another window will open in which you need to specify the folder with your music and select the file type. Decide on how to play the audio track (on click or in automatic mode). If you choose the former, the Audio Work tab will appear. Go to "Sound Options" and set up playback commands.

Helpful Tips:

• Do not put on loud music and sound: the audience must hear your performance
• As you understand, hard rock cannot accompany your performance. Choose calm music.

Step 8. Effects.

Their use decorates the presentation, makes it diverse, adds emotionality and semantic load. Animation effects can be applied to any graphic element or object, if they are, of course, appropriate. Animation is configured on the corresponding tab. In order to add an effect for a graphic, object, text, click on it and adjust the animation by clicking on the corresponding item. Added effects can be changed.

Helpful Tips:

• The abundance of special effects does not diversify the presentation, but, on the contrary, will harm it. The audience is distracted by the attention-grabbing animation, skipping the textual content.
• Animation inserts should be used minimally and carry a semantic load.
• Effects are appropriate for highlighting facts, figures, keywords, in conclusion.

Step 9. Slide transition effects.

When one slide in a presentation is replaced by another using animation effects, it attracts attention. AT PowerPoint there are many preset types of transitions - blinds, checkers, rectangles, vertical and horizontal unions.

To apply the same type of transition to each slide in your presentation, click the Animation tab. Click first on your thumbnail and then on "Go to next slide". Here you can choose desired effect.

The slide transition effects you choose can be customized. If you want to change the speed, click on "Go to the next slide" and select the appropriate button. By clicking on it, set the values ​​you need. You can also change the order of slide transition effects. To do this, you need to go to the appropriate group and make settings: slides can change on click or automatically.

An audio track is added to the slide transition effects. Open the Animation tab and then the Transition to the next slide. Select the Transition Sound button. If the sound is in the list, click on it. If you need to add a sound not from the list, click on the "Other sound" command. Find the file on your computer and add it using the OK button.

• Frequent sound when changing slides is unacceptable.
• Do not use automatic slide change.
• Be sure to indicate in the test where the slides change.
• The person who deals with organizational issues should also have a text with these tips.

Step 10. The presentation is ready!

Each slide is ready and now you can look at the entire presentation. Click "Slide Show" and start watching. If you don't like something in your work, you can always correct it. To return to the slides, press the "Escape" key. Be sure to save the modified and viewed slide.

• When a presentation is visually appealing through colorful objects, graphic elements, and vibrant animations, that's good. But the skill of the orator in this matter is still the main thing.

Conclusion

By learning how to work in PowerPoint step by step, you will be able to create vivid, memorable presentations and skillfully present them to different audiences. The Microsoft Office program with each new slide show will surprise you with its functionality. And you will have the feeling that this tool cannot be mastered to the end. But each new presentation will be better and better, which means that you have learned all its lessons for five.

To download a program for creating, viewing, showing slide shows and presentations on your computer, use the official source - site.

A presentation is a concise and intelligible presentation of information that allows a person to explain the essence of the issue much more effectively. Presentations are created by many users at different stages of life: schoolchildren, students, businessmen, etc. Today we will consider in detail the issue of creating a presentation.

First of all, a few words about the program for creating presentations. Today there is a fairly large selection of office applications, some of which are distributed on a paid basis, while others are completely free. This includes LibreOffice, OpenOffice, Microsoft Office and many others. Today we will consider the process of creating a presentation using the example of perhaps the most popular program for these purposes - Microsoft PowerPoint.

A few words about the material

Before you start creating a presentation, you must definitely take care of the material:

1. Text. Of course, the presentation should not fit the entire textbook. The presentation should include the most concise text that will eloquently talk about the essence of the issue and explain certain important points.

2. Pictures. A presentation without pictures not only looks dull, but can also explain the topic that concerns you to the audience less intelligibly. Use in your presentation both your own pictures and those downloaded from the Internet. The main thing is that the pictures are strictly on the topic.

3. Graphs and diagrams. Graphs and diagrams are developed in the process of creating a presentation. Another good way to visually demonstrate information.

4. Video and music. Optional item, but if you have a video or sound related to the topic, then you can add it to the presentation.

5. Plan. Without a pre-created presentation plan, in most cases, they completely lose their information content. Be sure to set the goal of the presentation, think over step by step how the presentation will begin, how you will get to the point of the issue, how it will end.

Getting Started in Microsoft PowerPoint

Create and delete slides, customize the template

Each presentation has separate slides that briefly demonstrate this or that information.

To add a new slide to PowerPoint, on the "Home" click the button "New slide" .

If you click on the icon itself, a simple slide will be displayed on the screen, which, if necessary, can be changed later. If you click on the inscription itself "New slide" , an additional menu will appear on the screen, in which you will immediately be asked to select a slide template.

Switching between slides is carried out in the left area of ​​the window, where their thumbnails are located. If necessary, slides can be moved to a new position on the presentation. To do this, hold the slide with the mouse cursor, and then move it to new area presentations. As soon as you release the mouse button, the slide will be fixed in the new position.

Extra slides can be deleted. To do this, right-click on the slide thumbnail and in the window that appears, select "Delete Slide" .

If you want to change the slide template, then right-click on the slide and in the window that appears, go to "Layout" . An additional window will open on the screen, in which you can select new template for the slide.

Change the look of your slides

All slides are white by default. To diversify the slides, you can give them a new background.

To do this, go to the tab "Design" and pay attention in the program header to the block "Topics" . There is already a set of selected themes where fonts and backgrounds are configured. If you're in a hurry, use themes for your slides.

In order to see how the theme will look on your slide, just highlight the slide thumbnail, and then move the mouse cursor over the theme you like. If you like the theme, apply it by simply clicking on it once with the left mouse button.

After applying the theme, the block to the right will change "Options" , which provides several options for the appearance of your theme.

The button is further to the right. "Background Format" . By clicking on it, an additional menu will open in the right area of ​​the window, in which a more detailed background setting is performed: it is possible to apply and customize the fill, add your own image available on the computer, etc.

By default, the selected background will be applied only to the current slide, but, if necessary, all slides can be given a similar background - you just need to click on the button "Apply to all" .

Working with the text component

And so we smoothly moved on to working with text. Adding text is very easy: just click on the desired slide block, after which you can enter text or paste it from the clipboard.

Pay attention to the small icons that appeared around the frame: the circles allow you to expand or, conversely, reduce the block in which the text is placed, and the arrow is responsible for the rotation, i.e. you can rotate the text to any angle.

Go to the tab in the program "Format" . Here you can fine-tune the text, as it is done in Microsoft Word: font, color, size, position on the page, break, etc.

Working with charts, graphs and tables

We smoothly move on to a visual demonstration of information.

Charts and graphs allow you to clearly show the dynamics of something, for example, profit figures for the past and current quarter.

First of all, go to the slide where the chart or graph will be located. If the slide contains several blocks reserved for images and graphics, then click on the one you need.

To add a chart or graph to your presentation, go to the tab "Insert" , and then click on the item "Diagram" .

A window will appear on the screen in which you will need to select the appropriate option for a graph or chart.

The screen will display a table with indicators filled in for example. In the first column, you will need to enter the names of the parameters, and in the second - the indicators for each of the specified parameters.

If you need to place a table on a slide, open the soft slide and select the block in which the table will be placed.

Go to tab "Insert" and select the item "Table" .

A simple table editor will open on the screen, in which you will need to manually specify the number of rows and the number of columns.

After the table is created, a tab will appear on the screen. "Constructor" , which is configured in detail appearance tables.

Filling in the table is carried out in the usual way - you just need to select a cell, after which you can proceed to filling it out.

Working with pictures

Let's move on to the images. In order to add an image to a slide, go to the desired slide, select the block in which the image will be added, go to the tab "Insert" and select the item "Drawings" .

Windows Explorer will open on the screen, in which you will need to insert the desired picture.

An image will be displayed in the desired area of ​​the window, which can be stretched, narrowed and rotated in the same way as it was done with the text.

Also, a tab will automatically open on the screen. "Format" , in which the display of the picture is configured: borders, correction, adding effects, etc.

Work with music and video

Inserting sounds and videos into a presentation is done in the same way: go to the desired slide, select the block in which the media file will be inserted, open the tab "Insert" and select the item "Video" or "Sound" .

Working with animations and transitions

When the main part of the presentation is ready, you can move on to setting up animations and transitions. Transitions will provide a smooth and beautiful change from one slide to another, and animation will beautifully display the contents of the slide.

To set up transitions, open the tab "Transitions" , and then select the appropriate one from the suggested transitions.

You can optionally apply a different animation for each slide, but if you want to keep the same transition style for all slides, click on the button "Apply to all" .

You can also set the duration of the transition from one slide to another, and, if necessary, each transition can be accompanied by a sound, and you can choose one of the proposed sounds or upload your own.

By default, the program moves from one slide to another with a mouse click, but, if necessary, the program can do this automatically. To do this, you need to uncheck the box. "On Click" , and then specify how long the slide will play.

Now a few words about animation. To add animation to a slide, go to the tab "Animation" , select the desired slide, and then the object on which the animation will be applied. Then you just have to click on the item "Add Animation" .

A fairly large list of available animations will be displayed on the screen. After applying the animation, the system will immediately demonstrate it, after which you can leave it as it is, change it to another one, or delete it altogether.

To the right, you can set whether the animation will play automatically or on mouse click, set the duration of the animation, as well as the delay.

Saving a presentation

The creation of the presentation has come to a logical conclusion, which means that it is time to save it to your computer.

To do this, click on the button "File" and go to the tab "Save" . If necessary, specify the name of the presentation and the location on the computer, and then to the right click on the button "Save" .

Show presentation

And a few words about how to show a presentation. In order to show a presentation on a computer, it must be opened in PowerPoint, go to the tab "Slide show" and then select one of the items to choose from: "First" or "From Current Slide" .

If, when setting up transitions, you set the automatic change of slides, then you just have to wait for the presentation to end, if not, you will switch between slides by yourself with mouse clicks.

A small conclusion. And although we have not considered all the nuances of working with PowerPoint, this article will give you a comprehensive idea of ​​\u200b\u200bworking with this program.

No matter what the topic, a PowerPoint presentation will help you get your idea across to your audience. With these methods, you will learn how to make a presentation based on powerpoint template or create your own presentation. Here are a few steps to help you get started.

Steps

Desktop Theme/Template (Office 2010)

You will see a blank screen with two frames in the middle of the screen. One box says "Click to add a title" and the other says "Click to add a subtitle."

On the tab at the top left of the screen, click on File.

On the vertical toolbar on the left, click on New.

If you want to use a template, click on the "Typical Templates" box.

• The template is a slideshow with a pre-installed background designed for specific presentations, such as a description of a road direction or an information report.

1. Click on the template that suits your presentation.

   • If you don't have the template you need for your presentation, then it's probably best to choose a theme.

2. If you want to use a theme, click the Themes box on the New tab.

   • The theme is a slideshow with a pre-installed background that can be used for all kinds of presentations.

3. In the menu, click on the template or theme you want to work with.

   Once the theme has loaded, click on the "Click to add a title" and "Click to add a subtitle" fields, and write the title and subtitle of the presentation (if necessary).

   Once the title is selected, click on the New Slide button on the Slides tab at the top.

   • You can also create a new slide by pressing the keyboard shortcuts (Ctrl + M).

4. Keep adding information and pictures as you see fit. However, in PowerPoint, less is often more.

   Once the presentation is ready, choose File > Save As and save the data so you can return to it.

   If you want to view your presentation as a series of slides, click on the "Slide Show" tab, then click on "From Beginning" in the top left.

   • If you want to filter files, press the left and right arrows on your keyboard to go back or go forward, respectively.

   Create your personal presentation for Mac

   1. Launch the PowerPoint program. Depending on which version you have, a blank presentation may open automatically, or you may need to select the option to create a personal presentation.

      Create your first slide. If you need a cover page for your presentation, you can use the standard template title page offered by PowerPoint. If you want to change the slide format, then you can select one of the options in the "Slide Layout" toolbar. There are different layouts for headings, texts, pictures, charts and so on.

      Add a new slide. This can be done by clicking on the "New Slide" button in the toolbar at the top, or by selecting "Insert > New Slide".

      • Each time you create a new slide, you can choose the format you want from the Slide Layout toolbar.

   2. Fill the slides with information. Each version of PowerPoint has several ways to do this, and they may be different in each version. Here are 2 main ways how to add different content (text fields, pictures, charts, other multimedia files):

      • Content can be added using the Insert menu. To do this, click "Insert" and then choose what you want to add to this slide. You will be prompted to select a file to insert. As you can see in the picture below, there are several options to choose from, from Word Art to Movies.
      • Information can be added directly from any slide. To do this, select a format from the "Slide Layout" toolbar, which offers insertion options. Then click on the icon of the type of content you want to add and find the desired file.

   3. Change the theme or background of the slide. In PowerPoint, you can choose pre-made themes or create your own slide background. You can also choose your own background colors for themes.

      • To select a theme, you need to click on "Slide Theme" in the toolbar at the top or select "Format > Slide Theme" from the main menu.
      • To change the background color, you need to click on "Format Background" in the formatting color palette or select "Format > Slide Background..." from the main menu. There are so many different colors and designs out there, so give it a try. different variants and choose the one you like the most. When you're done, click Apply or Apply to All, depending on whether you want the background to be on this slide only or on everyone.

   4. Watch the slideshow. To view the resulting presentation, you can click on Slide Show or select Slide Show > View Slide Show from the main menu.

   Desktop Theme/Template (older version)

   Start with a template or theme. A template or theme will brighten up your presentation with ready-made layouts and colors. Choose one by clicking on the Office orb in the top left and choosing New. Then select "Installed Templates" or "Installed Themes" on the left.

   1. View the slides from the template and choose what you like. In the sidebar on the left, you can click on different template or theme slides to see what they look like. Here are a few things you can do with different slides:

      • Duplicate slides. Right-click on the slide and select Duplicate Slide.
      • Delete slides. Right-click on the slide and select "Delete Slide" or click on the top bar "Home", then select "Delete Slide".
      • Change the layout of your slides. You can choose slides that contain more or less text boxes, photos, or any other template elements you need. Select a slide, right-click and hover over Layout. Or click on the top panel "Home" and then in the menu that appears, select "Layout".
      • Add a slide. If you want the new slide to look exactly like the slide before it, right-click on that slide and select New. Or if you want a new slide with a completely different layout, click on Home, then click on the menu that appears under New Slide.
      • Set the order of the slides. You can move the slides in the sidebar on the left to change their order.

   2. Start adding content. Here are some tips to help you add information to your presentations:

      • Use short words with a clear meaning that will help guide the audience, and make detailed description. The presence of keywords will show that you are well versed in the subject as you delve deeper into the topic of the presentation. For example, use "kiln" as the key word for your presentation, but explain the process during the presentation itself.
      • Think about abstracts. Do not use complete sentences in PowerPoint presentations, unless necessary.
      • Don't be afraid to spread the information across multiple slides. This is better than overloading the presentation with information!
   3. Instead of saving your presentation as *.ppt, click File > Save As and save it as *.pps (PowerPoint Show). This will save the file to your desktop so that when you click on it, the presentation will start automatically. Do not open PowerPoint first!
   4. These instructions may vary slightly for different versions of PowerPoint.
   5. If you still don't get it right, even after the second presentation is done (no big deal), grab a manual from your local library or have someone show you how to make presentations.
   6. If you're good with Word, then you may have noticed that PowerPoint has many of the same rules. For example, selecting and deleting slides is done in the same way as text paragraphs.
   7. Always save your work. This way, if you accidentally hit the shutdown button or your computer shuts down on its own, you won't lose all your hard work!
   8. Always make a backup so that there are no problems if something happens to the flash card, the floppy disk breaks, there is a bad Internet connection and (or) the disk is scratched.
   9. Make sure your PowerPoint presentation is compatible with the device you'll be presenting it on. You may have a completely different version of PowerPoint. If you want your presentation to always work on other computers, it's a good idea to have a copy of Microsoft's PowerPoint Viewer 2007 with you.
   10. Any type of file can be inserted into a presentation, even macros, to make it interactive.
   11. If you don't have PowerPoint, you can download the OpenOffice.org Suite and save your files as PowerPoint for free.

   Warnings

   • No need too much a lot of special effects because it can be distracting or annoying.
   • Remember that the more objects you insert into a presentation, the larger it will be. So if you're going to save it to disk, you need to keep it small unless you're saving it to a flash drive or burning it to a CD.
   • Do not use too large texts in one template. Otherwise, it will appear crowded and it will be difficult for the eyes to look at it. Not to mention that it will be boring.

In this article, we will try to cover the topic of creating correct presentation on a computer that can interest and convince listeners. Today our everyday life hard to imagine without computer technology. In business, such technologies play a special role, for example, it is not enough just to talk or write about your idea or business plan.

Colleagues, management and business partners want to see the future project with their own eyes. To visualize business ideas, photographs, graphs, drawings, diagrams, clips, three-dimensional models, etc. are used. Agree that such a visual demonstration is much more informative than “dry” printed text. This technique is especially important for those who perceive information better visually, and such people, according to scientists, are about 30%, i.e. every third. This method of demonstration is called "presentation" and is widely used in various fields: in design, marketing, economics, pedagogy, engineering, etc.

Presentations are indispensable in learning processes, for demonstrating ideas and results, and for comparative analysis.

You can create a presentation on a PC using the PowerPoine program. With the help of which 95% of presentations are prepared. It is part of the standard Office suite. Microsoft Office PowerPoint is an easy-to-use, reliable and informative program for implementing various presentation projects that meet the highest requirements.

Using PowerPoint, you can create an effective tool to accompany an oral or written presentation. The program allows you to create graphics, diagrams, photos, contains various special effects, allowing you to make a memorable vivid project.

Taking the time to learn the basics of PowerPoint is a profitable investment in self-development and education, because everyone has to give presentations, speeches and demonstrations sooner or later.

Creating a presentation using PowerPoint (standard Microsoft program)

You can find the Power Point program on your computer using Windows search.

The most important rule is the presentation is not a substitute for your report or speech, but only complements it, illustrating your words and allowing you to focus on the main theses. That is why you first need to carefully consider the speech plan and only after that make a presentation.

Step 1. We take into account all the details of the presentation!

The most important questions to ask yourself before writing a presentation are:

• What is the main purpose of my presentation?
• What features will my listeners/viewers have?
• What is the duration, content and dynamism?

Step 2. Let's start creating!

Creating a presentation begins with the launch of the program. Next, using the "create slide" option, which is located in the right corner of the panel at the top, select the slide layout. This layout not only applies to the entire presentation project, but can also be customized for each slide.

Important! Try not to place several blocks of different types of information (photos, text or diagrams) on one slide at once. This distracts potential viewers, distracts attention, which ultimately leads to a decrease in the perception of your performance.

Step 3: Use a template!

For all newly created presentations, PowerPoint uses a presentation template. To use it, you must click "File" and after opening the menu, select the "create" command. A window will appear where the "templates" will be displayed. Here you need to select "new presentation", (2 times clicking the mouse).

You can also choose templates for your presentation using the "installed templates" command, which gives you access to "classic" and "modern" album, "advertising booklet", "quiz" and "wide screen presentation".

Step 4. Choose a template theme!

In order for the presentation to have the desired look, you need to go to the “themes” tab in the “design” tab and select the document you like. To change the visual look of your slides, you need to find the "slides" tab, highlight the desired slides and click on the theme that you want to use for the selected slides.

The themes available in PowerPoint are universal for different types of presentations. You can change the color, style, add effects using the appropriate buttons: “effects”, “background styles”, etc.

You can also create topics for presentations yourself using your own photos, drawings and solutions.

Important! Please note that the text must be in contrast with the background, otherwise it will be difficult to read. Do not make slides too bright, overload with color, because. it harms the perception of visual images. The optimal solution is to use no more than 3-5 colors on one slide, which harmonize well with each other, improving perception.

Step 5. Choosing a font size and color?

Microsoft's PowerPoint presentation software lets you change the type, size, and color of the font used for text elements. Working with presentation texts is as easy as working with documents in Office Word.

To write text, you just need to place the cursor in the right place, for example, in the "title" or "text" field and start typing. To select the desired font, you need to go to the "font" group, where its parameters are selected: size, color, type.

Important!

1. Classify the text into primary and secondary. It is better to single out the main one in some way so that it carries maximum information to the listeners. You can highlight the main text by size, color or special effect, as well as the order in which it appears on the screen. The additional text serves to explain the main text, it is better to apply more “calm” effects to it: a smaller font size, a less saturated color, etc.
2. Do not forget about such a thing as "readability"! The text should be readable and easy to understand. To do this, it must have a clear structure, which is emphasized by the font size. For example, you can use a font size of 22-30 for a heading and 20-24 for subheadings. For captions under tables, explanations, footnotes - 8-10. Body text usually reads well at a font size of 14-20.
3. Heading, subheadings, main theses should be bold or underlined. Making comments, explanations, footnotes, Additional information- italics.
4. Don't forget about the "principle of six": 6 words per line, 6 lines per slide.
5. Don't use different fonts on the same slide! Better yet, use the same font for all the slides in your presentation project.
6. Do not use complex, incomprehensible, cumbersome fonts. the best options for presentation are Times New Roman, Bookman Old Style, Verdana, Calibri, i.e. those fonts that are most often used to create printed products.
7. Do not overload the slide with test material, remember that a presentation is not a replacement for your speech!

Step 6. Better to see a hundred times!

To make your presentation more interesting and reasoned, you need to use graphs, diagrams, drawings, infograms, collages and photos in your PowerPoint presentation. To place these elements, you need to go to "illustrations" and click on the group. A photo or drawing can also be inserted into a presentation using traditional commands - "copy" and "paste".

Important!

1. Minimize the “picture wrapped with text” technique, as this combination is extremely difficult to understand. It is better to place the picture on a separate slide, adding text information to it from below. In this case, the image will look solid and not overloaded.
2. The photographs and drawings used must be of high quality and of the required size. Be aware that when stretched, images lose their sharpness, which can ruin the effect of the entire presentation.

Step 7. Insert Music!

For some presentations, it is appropriate and even desirable to use sound. How to insert music or sound? This is not difficult to do: you need to go to the "media clips" tab and stop at the "sound" item. A list of commands will appear in which you need to select "sound from file". A standard dialog box will appear where you will need to specify the folder from which the sound or music will be inserted. The type of sound file is also indicated. After that, we specify the way to play the soundtrack. It can be automatic or on command - a mouse click. To select, go to the "sound options" menu and specify the required settings.

Important!

1. Watch your sound volume! Your speech must be heard. The ideal option is to take into account the acoustic features of the room where your performance will take place.
2. Choose calm, neutral music. It is better to give preference to instrumental or classical music that will not irritate and distract listeners from your performance. Avoid rhythmic, intrusive melodies, although there are situations when just such background music is appropriate.

Step 8. Show and interest!

To diversify the presentation will help the introduction of animation effects that can be added to one or more slides. You can add animation if you select the tab with the appropriate name and go to the "animation" group, and then open the "animation settings" menu. After that, click on the object (text, diagram, graphic or photo) to which you want to add an animation effect using the "add effect" button. Then you need to follow the steps to insert animation effects, while the effects will appear in the "animation settings" list in the order in which they will be shown in the presentation. You can change the speed, order and direction of the effects in "change effect".

Important!

1. Do not overload your presentation with inappropriate special effects. A large number of moving objects, extraneous sounds, animation irritates the audience and distracts from your presentation. It is better to limit yourself to 1-2 special effects that will emphasize the significance of the information presented.
2. You should not use animation effects "just for fun" or "for beauty". They should carry a semantic load that is understandable to the audience.

Using animation special effects it is good to highlight key points presentations, draw conclusions, sum up. Best effect has an animation based on highlighting text in different colors. Moving letters, on the contrary, are perceived worse by listeners.

Step 9. Interesting slide change!

Transitions from slide to slide make the presentation more coherent and better quality. To add transitions, you need to select the "transitions" tab, where by clicking on the slide thumbnail. Here you can choose the effect you like for changing slides.

Setting the speed of changing slides is carried out in the "transition to the next slide" group using the "transition speed" button, where the optimal speed is selected. Also in the "slide change" group, the change order is set: automatically or manually by clicking. Slide transitions can be accompanied by a sound effect. To do this, click on the "animation" tab and select the "transition to the next slide" group. There, you will see a "transition sound" button, by pressing which you will be able to select a sound file to accompany the slide transition process.

Important!

1. Don't make slide transition sounds too intrusive and loud.
2. Use the click-to-slide transition feature. Sometimes it is convenient - the presentation is fully consistent with your performance, "does not run" forward and does not lag behind.
3. In the text of your speech, be sure to mark the moment when you need to change the slide.
4. If the slide show is being led by technical staff, make a copy of the presentation with notes for them.

Step 10. Get acquainted with what happened!

Presentation created! To see what you have done, you need to click the "slide show" button. If during the viewing process you decide that one or more slides require adjustment, then you can do this by pressing "Esc". After making changes, save the last version.

Important! Remember that a presentation is a tool that illustrates your presentation, but does not replace it. Excessive presentation overload with bright colors, musical, sound effects, animation can ruin even the most thoughtful and interesting speech, distracting listeners from it.

Conclusion

Now you can easily make a presentation yourself using PowerPoint. After going through all 10 steps, you will learn the basics of creating a presentation, but every time you take on a new project, remember that there are many more features to discover in this program from Microsoft.

We offer you to watch a short video tutorial on how to create a presentation in PowerPoint.